Department of Finance & Administration


To mobilise financial resources, provide efficient, effective financial and administrative services to both our internal and external clients.


The best run Finance and Administration Department in Government by 2020.


Business objectives

  • Improve on the quality of financial reporting
  • Improve credit worthiness and reputation with creditors
  • Improve availability of transport to departments
  • Improve  availability of office supplies and services
  • Safeguarding the assets of the Ministry
  • To ensure total compliance with TREASURY instructions, circulars, International Accounting Standards and other relevant legislations in all daily transactions.
  • To ensure that procurement of goods and services is according to the State procurement Act
  • To ensure that all the Ministry’s  physical assets are uploaded into PFMS by December 2012
  • To stick to monthly target expenditure
  • To contribute the financial input in the preparation of recurrent and capital budgeting annually
  • To ensure that all internal control systems are adhered to

Roles and responsibilities


  • Coordinate budgets preparation with Departments and Parastatals
  • Facilitates mobilisation of funds and disbursements to Departments and Parastatals
  • Financial advisory to departments and parastatals
  • Budgeting and budgetary control
  • Coordinate the collection of revenue from all VID depots, Lake Navigation, CVR as well as RMT for the Exchequer and retention
  • Prepares and submits quarterly, bi-annually and annually financial returns to accounts to Treasury and the Comptroller and Audit General
  • Maintain correct records and registers of all financial and suspense accounts
  • Recover all funds due to the Ministry in respect of Refunds, Treasury orders, PSC penalties and Audit Surcharge
  • Drafts and updates the Accounting Officer’s Instructions and participates in the formulation of the user fees policies
  • Coordinate preparation of Performance Agreements with Departments for submission to Ministry of Finance and office of the President and Cabinet


  • Responsible for ensuring that all procedures are properly carried out in compliance with the procurement (Act Chapter: 22:14)
  • Acquires assets, determines losses and causes of damage to State property and maintains relative registers
  • Institute board of Survey for Unserviceable, absolute redundant assets and recommend disposal method
  • Monitors stock levels of stationary requirements for all provinces and ensure that the system of replenishing stocks is efficiently maintained
  • Liaises with CMED for the acquisition of vehicle and maintenance of a vehicle profile register for Ministry vehicles
  • Raises Treasury with OPC and PSC Cabinet Authority acquisition of vehicles for the Ministers, Permanent Secretaries and equivalent grades.  Directors, Parastatals vehicles as well as project vehicles
  • Raises Treasury Orders and Surcharges, deals with appeals that may arise, maintains the relevant registers and submits annual returns
  • Ensure that gifts and donations authorization are applied for from treasury and that the necessary, registers are maintained
  • Process applications for identity cards and liaises with the Government Protective Security Offices